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HESAA University Course Descriptions

 

New Jersey Change Forms (NJCFs)

 

This course will teach participants about changes that are and are not processed through the electronic NJCF, the paper NJCF and the ISIR correction processes. The types of changes to be discussed include base year changes, projected year changes, dependency override requests and college code changes. Financial aid professionals will learn the best method to make changes to a student record.

 

New Beginnings

 

This is an all-day training course ideal for financial aid professionals with up to two years of experience. Topics include an overview of the NJCLASS loan program, each State aid grant program (TAG, EOF, NJ STARS, etc.), the State verification process, and HESAA’s financial aid administrator portal also known as E-Administrator.

 

Demystifying TAG on E-Administrator

 

This course is highly recommended for new financial aid professionals to get a detailed overview of where to find information available on HESAA’s financial aid administrator portal also known as E-administrator. It is also recommended for experienced financial aid professionals who need a refresher. Financial aid professionals include those who use E-administrator to determine a student’s status, type of correspondence sent/received, outstanding documentation and to identify the timeline of events. 

 

TAG Processing and State Verification

 

Financial aid professionals will learn how HESAA processes and verifies student records from the time a FAFSA is filed until the time a student's eligibility is determined. Learning the process will help professionals make educated updates to student records following established State regulations.  A review of the top 5 most common findings in a management review will be discussed throughout the course.

 

NJCLASS

 

This course offers a history of NJCLASS and how HESAA obtains funding for the program. Topics include NJCLASS products, eligible institutions, compliance, the loan application process and lender review. In addition, this course will examine school certification, loan disbursement, loan changes, refunds and enrollment updates.

 

NJ STARS

 

This course takes an in-depth look at the NJ STARS program and its administration. Topics include program history, eligibility requirements, application process, deadlines, recruitment file, and working with applicant rosters and certification forms. Each disbursement, reconciliation and payment roster is discussed in detail.  Real life examples will be presented throughout the training to determine NJ STARS eligibility. The session also covers commonly overlooked topics and procedures that may keep your institution out of compliance with regulations and policies for NJ STARS.

 

NJ STARS II


This course offers in-depth information on the NJ STARS II program and its administration. Topics include program history, eligibility requirements, application process, deadline dates, recruitment file, and using the applicant rosters and certification forms. Each disbursement, reconciliation and payment roster is discussed in detail.  Real life examples will be presented throughout the training to determine NJ STARS II eligibility. The session also covers commonly overlooked topics and procedures that may keep your institution out of compliance with regulations and policies for NJ STARS II. 

 

Payment Roster Training for Community Colleges

 

This course on payment processing and certification of full-time and part-time disbursement rosters is suited to current staff and staff in training. Topics include a timeline of when each type of roster is generated, a review of tax verification indicators and their significance and examples of when to use each of the adjustment and cancellation codes.

 

Payment Roster Training for Public & Private Institutions

 

This course on payment processing and certification of disbursement rosters is suited to current staff and staff in training. Topics include a timeline of when each type of roster is generated, a review of tax verification indicators and their significance and examples of when to use each of the adjustment and cancellation codes.

 

Reporting Graduation Rates for TAG Recipients

 

In response to a recent bill requiring colleges and degree-granting proprietary schools to report the graduation rates for their TAG recipients to HESAA, this course will provide the necessary training on how to submit the information required. The session will include a sample of the final report format, a demonstration of the online application, and a distribution and review of the FAQ's that will guide the schools in the preparation of the reporting of the graduation rates for the TAG program.

 

Dependent or Independent for NJ State Aid...That is the question!


This course will review the dependency status questions on the FAFSA and acceptable documentation to support an affirmative response to each question to be considered for State aid.This course will also review State policies and procedures and acceptable documentation relating to dependency overrides. Examples of common dependency status cases will be discussed. Attendees will be encouraged to share their own institutional processes and procedures and best practices for handling questionable dependency status cases at their campus.


Best Practices for Marketing the State’s New FAFSA Deadlines

 

This session will provide a platform for County College professionals to share and discuss their institution’s plan of action to announce the new State’s deadlines to their current and prospective students. A panel of speakers from the County College sector will present their own marketing campaign and share their ideas with the audience.


NJFAMS Enrollment Certification Training for Financial Aid Officers


This session will provide detailed instructions for the aid community on how to certify their student enrollment on the new grants system NJFAMS.

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